POPIA applies to every business that handles personal information. Qnamix asks questions in plain English, shows you where the gaps are, walks you through fixing them and writes the documents you need.
Thirty questions. Eight scored sections. Four essential documents.
HOW IT WORKS
Four steps from sign-up to a practical action plan.
A short, guided assessment turns your answers into a score, a prioritized action plan and documents you can use.
01
Sign up
Existing Qnamix clients use their voucher number. New clients create an account to get started.
02
Tell us about your business
Capture company details, appoint your Information Officer and complete your subscriber agreement online.
03
Work through the assessment
Around 15–25 minutes. Your score shows where you stand and what to fix first.
04
Take your documents and keep going
Download your documents, register your Information Officer and return for your annual review.
THE POPIA ESSENTIALS
Your POPIA essentials, kept in one place.
Keep your assessment, action plan, registers and documents together. The platform supports your compliance work; your business remains responsible for implementing it.
Guided POPIA assessment
Thirty plain-English questions across eight scored sections, with explanations of why each question matters.
An action plan, not a report
Every gap becomes an action with a priority, owner and due date. Use “Fix this” to jump straight to the relevant screen.
Personal Information Register
Record what information you hold, why you hold it, where it is stored, who you share it with and how long you keep it.
Operator register and agreements
List the payroll, IT, cloud and accounting providers that handle information for you, note access and keep a written agreement in place.
A document pack written for you
Your Privacy Notice, PAIA Manual, Operator Agreement and Information Officer registration pack are built from your answers.
Information Officer registration
Capture officer details, prepare registration for the Regulator’s portal and keep the confirmation safely on file.
One login, many hands
Give staff individual logins with admin or member access, and manage multiple businesses from one account while keeping each business separate.
Kept current, year after year
Keep registers, documents and actions together, with a reminder when your annual review is due.
POPIA is not optional, and not only for big companies.
It applies to your business
If your business handles personal information—from customer details to employee records—POPIA applies, whatever its size.
Customer details · Staff records · ID numbers · Contact information
People ask you for proof
Customers, funders and tender panels may ask for a Privacy Notice, a registered Information Officer and evidence of how information is handled.
Privacy Notice · Information Officer · Records of how data is handled
The penalties are real
The Information Regulator can impose administrative fines up to R10 million. Serious contraventions may also carry imprisonment of up to 10 years.
Up to R10 million in fines · Serious offences may carry up to 10 years’ imprisonment
THE PAPERWORK
Documents written from your answers, not from a template to edit.
Your assessment generates the core documents POPIA expects, ready to download and use.
Assessment score · Action plan · Registers and documents together · Annual review reminder
DOCUMENT 01
Privacy Notice
What you collect, why, who you share it with and how people reach you—covering customers, staff and your website.
DOCUMENT 02
PAIA Manual
An access-to-information manual tailored to your business and Information Officer.
DOCUMENT 03
Operator Agreement
The written agreement POPIA expects between you and outside providers that process information on your behalf.
DOCUMENT 04
Information Officer registration pack
Officer details and declaration, ready to submit to the Information Regulator’s eServices portal.
READY TO TAKE THE NEXT STEP
Make POPIA compliance a practical, guided process for your South African business.
POPIA COMPLIANCE, GUIDED STEP BY STEP